- Frank Group, Inc ("we", "us", "our") with all identifiable internal divisions (Frank CPG Partners, Frank EOI Partners, Frank AGI Partners), known hereafter as “FGRP” are committed to protecting and respecting your privacy. This policy acts as the basis on which we will process any personal data we collect from individuals for employment, or data that is provided to us by individuals or third-party sources for the purposes of recruitment, as well as data provided by Clients contracting our recruiting and consultative services.
- When applying for a job posted by FGRP, these PrivacyNotice provisions will apply to how we process your personal information.
- Personal datameans all information that relates to an identified individual or to an identifiable individual.
- We use multiple 3rd-party applications, cloud-based applications to assist with our recruitment process. As an example, Zoho Recruit is a secured Applicant Tracking System that acts as a data processor on our behalf and is only entitled to process your personal data in accordance with our instructions. Other applications include Monster.com, CareerBuilder, LinkedIn, Indeed, and others with access to public domain information.
- This policy made by us does not apply to our 3rd party applications.
- This Privacy Policy, we address how FGRP collects, uses, discloses and otherwise processes any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual, household, company or company representative, and includes any information that is subject to applicable data protection laws. It covers use of information received when one visits our websites, participates in or are included in our search services whose Personal Information is provided to us as a part of our FGRP service or is otherwise provided to us through any other business-related services and/or activities (collectively, the “Services”). The websites are owned and operated by Frank Group, Inc. We communicate our Privacy Policy to all employees and strictly enforce the safeguards within FGRP.
- This policy does not form part of any contractual agreement and may be amended at any time.
How is your personal data collected?
We collect personal data about you from the following sources:
CANDIDATES
- You, the candidate, via an online job site, career site, email, in person, at video interviews, and/or by any other method.
- Those who referred you, from whom we collect your personal data.
- Trusted third-party vendors who recommend you as a candidate for a specific job opening or for our business purposes generally.
- From publicly accessible sources, such as LinkedIn or Source Boosters (Indeed, Monster, Career Builder, Dice, and so on), where we collect your full name, email, work history, and other data included on your profile. Please find detailed information about this in the section below.
CLIENTS
- Website inquires, email, in person, video conference calls, joint events, and/or by any other method.
- Those who referred you, from whom we collect your personal data.
- From publicly accessible sources, such as LinkedIn, public domain directories, conference registration lists, industry association lists, where we collect your full name, email, and other data included on your profile.
Personal information we collect from you
- In particular, we collect the following personal details:
- Name
- Contact information
- Educational background
- Employment background
- Job qualifications/skills
- CV/resume or transcripts, and any supporting documentation attached to your resume, such as copies of certificates, passport, cover letters, etc.
- Details of your visits to our website, including but not limited to traffic data, location data, weblogs and other communication data, the site that referred you to our website, and the resources that you access.
Lawful basis for processing
We rely on legitimate interest as the lawful basis by which we collect and use your personal data.
Regarding Candidates, wherever you apply for a job opening through our Quick Apply and job board integration vendors, we rely on consent during the application process to disclose your personal data to the service provider on the basis described below.
Regarding Clients or potential clients, whenever you or anyone in your organization provides your personal information for the purpose of providing our Services.
Purposes of processing
We process personal data related to you for the purposes of enabling us to consider your suitability for employment or partnership as a Client. Without such processing, it would not be possible for us to consider your application or compatibility as a Client. We use information held about you for any or all of the following purposes:
- Identifying and evaluating candidates for potential employment, as well as for future roles that may become available
- Maintaining records in relation to recruiting and hiring
- To communicate with you and respond to your requests or application
Disclosure of your information
We take care to only share your personal information with those who really need it in order to perform their tasks and duties.
Primarily, we pass your information to our service providers and the third-party integrations enabled by us, who use your information only in accordance with our instructions and as otherwise required by law.
Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need-to-know. They will only process your personal data on our specific instructions, and they are subject to a duty of confidentiality.
In case of any security breach, we will notify you and any applicable regulator where we are legally required to do so.
Where we store and who has access to your personal data
We store your personal data in United States. FGRP in the course of our business, transfer your information to clients, partners, or approved third-party providers (such as background check providers, or travel/catering related service providers) in the context of the activities outlined in this policy.
We may disclose personal information where required by law or in connection with any legal claims, subpoenas, warrants or other governmental/regulatory/judicial requests. If Spencer Stuart receives a lawful access request from a third-country authority, our best efforts will be made to use all legal, technical, organizational, and supplementary measures available to limit the data that can be accessed in order to support the protection of your rights. We may disclose data where necessary to exercise, establish, or defend our legal rights, or to protect your vital interests or those of any other person.
INTERACTIONS WITH THIRD PARTY SERVICES
You may be prompted to visit, utilize, and subsequently register for certain third party services or websites in conjunction with your interactions with FGRP. These third parties use of your personal data will be governed by that party’s own privacy policy. FGRP use of your personal data will be governed by this Privacy Policy.
How long we store your personal data
We shall determine appropriate retention periods considering the purposes stated in this policy and relevant legal requirements. Your personal information will be deleted on one of the following occurrences:
- Receipt of a written request by you to us.
- Deletion of your personal information based on criteria defined by us.
Your rights
You have a number of important rights free of charge. In summary, those include:
- Right to know and access
- Right to seek correction
- Right to request erasure
- Right to receive a copy of your data
- Right to object to processing and to direct marketing
- Right to object to automated decision making
- Right to restrict processing
If you would like to exercise any of those rights, please:
- Contact us using our contact details below
- Give us enough information to verify your identity
- Let us know the information to which your request relates
Contact
All questions, comments, and requests regarding this Privacy Notice should be addressed to search@frankcpg.com or by calling 615.469.1673.
If you would prefer to contact us by postal mail, please use the following address below:
Attn: Data Protection Office
Frank Group, Inc
PO Box 331647
Murfreesboro, TN 37133
